Your site journalwrites itself.
Site Journal AI joins the group chat your site already runs on - WhatsApp or Telegram. It captures deliveries, pours, photos, and exceptional events as they happen - and turns them into a complete daily journal in the Stage5 workspace - with optional sync to the systems your back office already uses.
- No new app for the crew - it works where they already talk
- Every delivery note and photo cataloged automatically
- Daily journal, Excel reports, and answers on demand
Paperwork nobody wants to do.Evidence everybody needs.
The 7 PM write-up
After ten hours on site, someone still has to sit down and type the journal. So it gets rushed, thinned out - or skipped. The best foremen are the worst typists.
The short pour
The concrete plant shorts a pour, the element gets exposed and repaired - and now you're claiming damages. Did an email go out that day? What did the group say? You're reconstructing evidence from memory, and one event like this occupies you, legal, and commercial for days.
The 400-cubic-meter question
The weekly plan said 400 m³ of concrete. It didn't happen - and HQ found out only after the schedule had already slipped. 'Why' gets asked two weeks after anyone remembers the answer.
Everything above was already reported - in the site's group chat. It just never became a record.
In production
0
active construction sites
0
construction companies
0
evenings spent writing up the day
One journal that writes itself.
A clear picture of what’s happening on every project, every day - an orderly, consistent journal you can investigate after the fact.
Nadav Davidzon · CEO, Hangars
Site Journal AI runs the daily work journal at Hangars, cross-checking supplier certificates and preventing double billing across their two active sites.
First production customer“Site managers constantly use the photos and quick updates sent on WhatsApp groups to later sit down and fill out the official journal. It sounds like your company is building a tool that solves a very real problem.”
Maciek Wolanski
Construction Engineer, Poland
In Poland every site is legally required to keep an official construction journal (Dziennik Budowy) - and crews still coordinate the real work on WhatsApp.
The same pain, worldwideThe story, start to finish
A day in the group chat -before and after Stage5
Scroll or use the arrows
01 / 05
6:14 AM
The group never sleeps
Issues, approvals, missing supplies, delivery slips - your site already reports everything, in the only place it ever will: the group chat. And then... nobody owns it.
Mike · Foreman
Sarah · Super
Dave · Sub
Yossi · Driver
Mike · Foreman
Site Journal AI · Product № 1 · Operational
The daily log, done -before anyone sits at a desk
Everything the field produces, turned into a defensible daily work journal.
Listens as a quiet participant
LiveLives in the group chat your site already runs on - WhatsApp or Telegram. No new app, no forms, no behavior change.
Mike · Foreman
Concrete truck here, starting the B2 pour
6:58 AM
Sarah · Super
rebar delivery, note attached
7:42 AM
Dave · Sub
crane was down 2 hrs this morning btw
12:30 PM
Logged ✓ pour · delivery note #4821 · crane downtime flagged. Journal is up to date.
12:31 PM ✓✓
The crew never opened an app. Nobody typed a report.
Sorts and catalogs everything
LiveDeliveries, pours, incidents, photos, certificates - classified and filed to the right project and day.
Answers questions, builds reports
Rolling out“How much concrete in March?” - answered in chat, with the Excel to back it up.
Chases what's missing
Rolling outMessages the right person privately and follows up until the journal is complete.
Hi Dave - yesterday's journal is missing the crew count for the drywall team. How many were on site?
6 guys, half day
Got it - journal complete ✓
Works in your hierarchy
Rolling outEach level of the org gets exactly the view it needs.
Scales across projects
Rolling outOne agent, every active site - compared side by side.
It knows what to ask
Every activity gets its own questions.
A pour isn't a delivery, and a rented lift isn't a subcontractor crew. The agent asks exactly what each activity needs for a defensible record - nothing more.
Pick an activity:
Subcontractor work
Which company? (required - that's how daily-rates accrue)
How many workers?
What was done, and where?
Billing: daily rate or lump sum?
Whatever isn't answered is marked as missing.
The agent never invents an answer. An open question stays visible in the journal until someone closes it.
Field tip
Say the company name, not just the trade.
“A demolition crew arrived”
“5 workers from Mahdi Demolition”
That's how daily-rate workers accrue to the right subcontractor all month - so month-end is a record, not an argument.
From the field, into Stage5
Watch what happens to one photo
A foreman snaps a delivery note. Seconds later it's read, understood, and filed - journal, documents, and supplier records, all in Stage5.
Optional sync: Monday.com, Google Drive, OneDrive, SharePoint, Excel, and 70+ other tools.
One day, two screens
A voice note on site.A written record in the office.
Nobody types anything twice. A foreman talks, sends a photo, or forwards a delivery note - Stage5 transcribes it, works out what it means, and writes it into the workspace your office opens in the morning. At 5pm the journal leaves the thread as a finished file.
The site group
The Stage5 workspace
Riverside Tower
Thursday, 28 September
Waiting for the first message of the day…
Nobody in the office typed any of this. The office side is a real screen in Stage5 - the journal, the document inbox and the day's open items.
Paper. Journal apps.Or an agent that does the work.
| Paper journal | Journal apps | Site Journal AI | |
|---|---|---|---|
| Who does the typing | The foreman, on paper, at 7 PM | The foreman, in an app, at 7 PM | Nobody - the agent writes it |
| Photos & delivery notes | Stapled, lost, or missing | Uploaded manually, if remembered | Captured from the group, auto-filed |
| Chasing missing info | Nobody chases | The PM chases by phone | The agent DMs the right person |
| Evidence for claims & disputes | Legible? Complete? Maybe | Only what was typed in | Timestamped, complete, cross-checked |
| Works where the crew talks | No | New app, new habit, new training | Lives in the existing group chat (WhatsApp / Telegram) |
| Reports & Excel | Retyped by the office | Exports what was entered | Asked for in chat, delivered in chat |
| End-of-day effort | 30-60 minutes | 20-40 minutes | Zero - it's already done |
Live on your sitein days, not months
Every digital journal on the market makes your foreman open an app and type. Stage5 doesn't. The field keeps talking - the agent does the paperwork. Group chat, private chat, or the app: three ways in, one journal.
Add the agent to your group
We connect a Stage5 agent to the group chat your site already runs on - WhatsApp or Telegram. No new app, no training, no behavior change for the crew.
It captures and files the field
Deliveries, delivery certificates, concrete pours, photos, exceptional events - recognized, classified, and filed to the right project and day.
It chases what's missing
Gaps in the journal? The agent messages the right person privately and follows up, so the log is complete every single day.
You ask, it reports
Daily summaries to managers, Excel reports on demand, and instant answers to questions like "how much concrete did we pour in March?"
And four things the agent will never do
Flood the group
One message a day: the daily summary. That's it.
Correct anyone in public
Clarifications happen in a private chat, one on one.
Invent data
When something's missing, it asks - it never fills in a guess.
Delete anything
Every message, photo, and document sent is kept.
Free resources
Start with a proven journal structure
Free daily report templates for every trade - the exact structures Site Journal AI fills out automatically.
Pricing
Site Journal AI -priced by projects, not seats
A foreman who only posts photos costs nothing extra to add. Prices in USD, excl. tax.
Professional
The package most teams pick
- 5 projects
- 20 users
- 1,500 AI items / mo
- Reports
- WhatsApp & Telegram intake
Business
Multi-site contractor
- 15 projects
- 50 users
- 5,000 AI items / mo
- Dashboards
- Evidence timeline
Enterprise
Large contractor / developer
- 25+ projects
- SSO
- APIs
- Audit
- Custom retention
BidPilot AI
In previewTouches commercial decisions and competitive bids - so it’s sold sales-assisted, with a paid pilot. Pricing by quote.
Your daily journal in minutes, not hours
Pilot Site Journal AI on one project. Your crew keeps talking in their group chat - the journal, the reports, and the evidence trail take care of themselves.
Prefer email? sales@stage5.ai